Owning a rental property can be a very gratifying investment; however, without utilizing organizational tools to assist with communication and time management it can be a stressful scenario for an owner. working with a reputable property management team like Real Property Management DC Metro is a great first step to staying organized; however, there are further steps that can be taken to help you sit back and relax as you reap the benefits of investment in rental property.
Communication
Owners can often feel out of the loop if they do not have an established mode of communication with their property management team or tenants. This can leave you wondering what you could do differently to help make your property a success, or wondering what your tenants may be wanting more/less of. This issue is easily resolved when you choose a primary mode of communication and let your property management team and tenants know. You may consider using:
- Text messaging
- Phone Calls
- Messaging Apps
Once you selected a primary form of communication this gives you the confidence that you are well informed on your property and its success, and have the ability to reach out to make changes if you desire. Establishing this at the beginning of your investment property journey helps form good habits, and stay organized over the course of your journey.
Establishing a primary communication method also helps you avoid missing important phone calls, or emails, only to have this lead to a frustrating situation for you or your tenants. Avoid the mess that bad communication brings and stay ahead of the game with these tips.
Time Management
One of the most important aspects of staying organized is time management. Management tasks and repair needs can quickly pile up, so utilizing your property management team to stay on top of these is the number one way to keep your residents happy and not let issues fall through the cracks.
While you may not be physically fixing the leaky sink, or handling tenant screenings, it is up to you to make sure all systems are in place to do so and follow up with your tenants to ensure they were satisfied with the service. Start each morning with customer service on your mind, consider what is a priority for your residents, or what your property management team needs from you to serve your tenants and arrange your schedule as such. You can still accomplish all your daily goals by utilizing proper time management strategies, making tenants happy and letting you sit back and relax.
Utilize Technology
We live in the age of technology, and there’s an app, or organizational software, for everything. One of the most effective ways to remain organized is having all of your notes, dates, passwords, and reminders within the same space.
This could be your Gmail or Outlook calendar, or maybe a separate programming app for smartphones and tablets. Take the time to search out software you prefer in order that you’ll be able to begin centralizing your to-do lists.
Some of the top free apps and software for organization include:
- DayforceHCM
- Google Calendar
- Wunderlist
- Harvest
- PocketLifeCalendar
- Planner Pro
- And more!
While you may not need a software system that tracks your every moment, it’s useful to utilize software that allows you to add meetings and reminders, make notes, and store necessary data. Do not let management and daily tasks overwhelm you, work with Real Property Management DC Metro and begin taking advantage of the free organizational tools at your fingertips and see the success that this brings.
If you want to learn more ways to stay organized, or would like more information about our property management services, then contact us online or call us at 202-269-0303 today.
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